Roles and Responsibilities of Project Manager in Construction (2023)

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The roles and responsibility of project manager in construction is to make sure that the customer is satisfied and the work scope, project is completed in a quality manner, using budget and on time. The construction project manager has primary responsibility for providing leadership in planning, organizing and controlling the work effort to accomplish the construction project objectives.In other words, the construction project manager provides the leadership to project team to accomplish the construction project objective. The project manager coordinates the activities of various team members to ensure that they perform the right tasks at the proper time, as a cohesive group.Roles and Responsibilities of Project Manager in Construction (1)

Contents:

  • Roles of a Project Manager in Construction
    • Planning of Construction Project
    • Organizing the Construction Project
    • Controlling the Construction Project
    • Leading the Construction Project
    • Communication by Project Manager
    • Cognitive Functions of Construction Project Manager
    • Self Management Functions
    • Motivational and personal development functions
    • Customer Awareness Functions
    • Organizational Savvy Functions of Project Manager

Roles of a Project Manager in Construction

The different roles of project manager are as follows:

  1. Planning
  2. Organizing
  3. Controlling
  4. Leading
  5. Communicating
  6. Cognitive functions
  7. Self management functions
  8. Motivational and personal development functions
  9. Customer awareness functions
  10. Organizational savvy functions

Planning of Construction Project

First, the construction project manager clearly defines the project objectives and reaches agreement with the customer on this objective. The manager then communicate this objective to the project team in such a manner as to create a vision of what will constitute successful accomplishment of the objective.The construction project manager spearheads development of a plan to achieve the project objectives. By involving the project team in developing this plan, the project manager ensures more comprehensive plan than he or she could develop alone.Furthermore, such participation gains the commitment of the team to achieve the plan. The project manager reviews the plan with the customer to gain endorsement and then sets up the project management information system-either manual or computerized-for comparing actual progress to plan progress.It’s important that this system be explained to the project team so that the team can use it properly to manage the project.

Organizing the Construction Project

Organizing in construction projects involves securing the appropriate resources to perform the work. First, the project must decide which tasks should be done in-house and which tasks should be done by subcontractors or consultants.For tasks that will be carried out in-house, the project manager gains a commitment from the specific people who will work on the project. For tasks that will be performed by subcontractors, the project manager clearly defines the work scope and deliverables and negotiates a contract with each subcontractor.The construction project manager also assigns responsibility and delegates’ authority to specific individuals or subcontractors for the various tasks, with the understanding that they will be accountable for the accomplishment of their tasks within the assigned budget and schedule.For large construction projects involving many individuals, the project manager may designate leaders for specific group of tasks. Finally, and most important, the task of organizing involves creating an environment in which the individuals are highly motivated to work together as a project team.

Controlling the Construction Project

To control the construction project, the project manager implements a management information system designed to track actual progress and compare it with planned progress. Such a system helps the manager distinguish between busy-ness and accomplishments.Project team members monitor the progress of their assigned tasks and regularly provide data on progress, schedule and cost. These data are supplemented by regular project review meetings. If actual progress falls behind planned progress or unexpected events occur the project manager takes immediate action. He or she obtains input and advice from team members regarding appropriate corrective actions and how to replan those parts of the project.It’s important that problems and even potential problems, be identified early and action taken. The construction project manager cannot take a “let’s wait and see how things works out” approach- things never works out on their own. He or she must intervene and be proactive, resolving problems before they become worse.

Leading the Construction Project

Project manager fosters development of a common mission and vision to the team members. He should clearly define roles, responsibilities and performance expectations for all his team members. He uses leadership style appropriately to situation or stage of team development.He should be able to foster collaboration among team members. He should provide clear direction and priorities to his team members. He should be efficient enough to remove obstacles that hamper team progress, readiness or effectiveness.The construction project manager should promote team participation in problem solving and decision making as appropriate. He should pass credit on to team, and promotes their positive visibility to upper management. He should appreciate, promote and leverage the diversity within the team.

Communication by Project Manager

The Project Manager should be able to communicate effectively with all levels inside and outside of the organizations. He should be able to negotiate fairly and effectively with the customers/subcontractors. He should be able to bring conflicts into the open and manages it collaboratively and productively with the help of other team members.He should be able to able to influence without relying on coercive power or threats. He should be able to convey ideas and information clearly and concisely, both in writing and orally to all the team members.

Cognitive Functions of Construction Project Manager

The project manager should identify the problem and gathers information systematically and seeks input from several sources.He should then consider a broad range of issues or factors while solving these problems. For this he collects the appropriate quantity of data for the situation and discusses it with all the team members before making a decision. He then draws accurate conclusions from quantitative data and makes decisions in an unbiased, objective manner using an appropriate process. For this process of decision making he understands the concept of risk versus return and makes decision accordingly.

Self Management Functions

The project manager should be able to maintain focus and control when faced with ambiguity and uncertainty and should be able to show consistency among principles, values and behavior. He should be resilient and tenacious in the face of pressure, opposition, constraints, or adversity.Being the head of the construction project he should manage implementations effectively and should recognize as someone “who gets things done.” He should continuously seek feedbacks from the team members and modify his behavior accordingly. He should take keen interest in learning and self development opportunities.

Motivational and personal development functions

Project manager should consider individual skills, values and interest of all his team members when assigning or delegating tasks to them. He should allow team members an appropriate amount of freedom to do the job. He should accurately assess individual strength and development needs of his team members to complete the work effectively.He should continuously offer opportunities for personal and professional growth to his team members. He should arrange for training program and continuously seeks support to his team member when needed. He should pass credit on to the individuals and promote their positive visibility to upper management. He should give timely, specific and constructive feedback to all his team members.

Customer Awareness Functions

Project manager should be able to anticipate customer’s needs effectively and proactively strives to satisfy them. He should be able to accurately translate the customer’s verbalized wants into what they actually needs. He should be able to understand customers and their business and actively build and maintain strong customer relationships.He should understand customer’s issues, concerns and queries and try to resolve them effectively. He should actively strive to exceed customer expectations.

Organizational Savvy Functions of Project Manager

Project manager should involve the right people at the right time for a particular job. Understands, accepts and properly uses power and influence in relationships. He should build and leverage formal and informal networks to get things done.He should know the mission, structure and functions of the organizations and others. He should understand profitability and general management philosophy. He balances interests and needs of team/project with those of the broader organization.Read More:Roles and Responsibilities of a Civil Site EngineerRoles and Responsibilities of Structural Design Engineers in ConstructionRoles and Responsibilities of Architect in ConstructionProfessional Construction Management and its Benefits for Construction Projects

FAQs

What are the 4 main roles of a project manager? ›

Specific responsibilities of the project manager

managing the production of the required deliverables. planning and monitoring the project. adopting any delegation and use of project assurance roles within agreed reporting structures. preparing and maintaining project, stage and exception plans as required.

What are the 5 roles of a project manager? ›

What Are the Responsibilities of a Project Manager?
  • Plan and Develop the Project Idea. Every project starts as an idea. ...
  • Create and Lead Your Dream Team. ...
  • Monitor Project Progress and Set Deadlines. ...
  • Solve Issues That Arise. ...
  • Manage the Money. ...
  • Ensure Stakeholder Satisfaction. ...
  • Evaluate Project Performance.
Jun 30, 2021

What do Project Managers do 8 key roles and responsibilities? ›

"Project Managers play the lead role in planning, executing, monitoring, controlling, and closing projects. They're expected to deliver a project on time, within the budget, and brief while keeping everyone in the know and happy."

What are the six responsibilities of the project manager? ›

Project Manager Roles and Responsibilities
  • Planning and developing the project idea.
  • Developing and leading the team of your dreams.
  • Establish a deadline and monitor the progress of the project.
  • Identify and resolve issues that arise.
  • Managing your financial resources.
  • Ensure Satisfaction with Stakeholders.
Jan 31, 2023

What does a construction project manager do on a daily basis? ›

Construction Managers plan, coordinate, and manage every aspect of a building project from start to finish. They consider weather conditions, and their schedules vary depending on how long a company wants them there. They also deal with what type of work needs to be done at any given time.

What are the 4 C's in project management? ›

To solve this problem, PBL has evolved to include a new Gold Standard that incorporates the “Four Cs” of the Partnership for 21st Century Learning: communication, collaboration, critical thinking, and creativity.

What are the 3 S's of project management? ›

The elements are budget/cost, time/schedule, and scope. If a change is posed to any one of these elements, something else must change.

What are the top 5 priorities of a project manager? ›

In order to deliver quality and satisfaction, a project manager must utilize their leadership skills to maintain their team's motivation and direction throughout the project timeline.
...
5 Top Responsibilities of a Project Manager
  • Planning.
  • Organizing.
  • Leading.
  • Implementing.
  • Analyzing.

What is 90% of a Project Managers job? ›

It turns out that 90% of a project manager's job is spent on communication so it's important to make sure everybody gets the right message at the right time.

What is the most important role of project manager? ›

Project managers play the lead role in planning, executing, monitoring, controlling, and closing out projects. They are accountable for the entire project scope, the project team and resources, the project budget, and the success or failure of the project.

What are the 3 most important skills of a project manager and why? ›

Here are the three “must-have” skills for every successful project manager:
  • Communication and interpersonal skills. It is often said that the primary reason projects fail is due to communication mishaps, not for technical reasons. ...
  • Ability to negotiate and resolve conflicts. ...
  • Building commitment within the team.
Apr 10, 2019

What are 2 important things a project manager controls? ›

What Are Project Controls?
  • Aligning projects with portfolio/organization goals and objectives.
  • Developing a work-breakdown structure (WBS)
  • Collaborating on initial project schedules.
  • Developing a risk management plan.
  • Project budgeting and forecasting.
  • Monitoring project costs.
  • Feedback and reporting.

What are the 7 key project roles who are essential to deliver a successful project? ›

The 7 essential project leadership skills
  • Team management. Project leaders are the captain of their team. ...
  • Conflict resolution. Nothing slows down a project like conflict. ...
  • Servant leadership. A project leader knows that people aren't tasks. ...
  • Motivation. ...
  • Communication. ...
  • Proposing and shepherding changes. ...
  • Creating solutions.
Jan 6, 2020

What are the first three things you would do as a project manager? ›

What are the first steps when you take over as a project manager of a new project?
  • Project management is both common sense and an art. ...
  • Understanding the project and what you are delivering. ...
  • The importance of communication and creating relationships. ...
  • Taking and knowing risks. ...
  • Holding daily project meetings.

What are 4Ps of a project? ›

There are 4 critical components puff project management which is known as the '4Ps” namely Product, Process, People, Project. Let us delve into each of them a little in detail to get a better understanding: Product – The meaning of this term is self-evident.

What are project principles? ›

Project management principles are universal concepts and rules that help you deliver successful projects. While every project you work on may be different, you can consider applying these fundamental principles to most, if not all, of them.

What are the 3 most critical elements of effective project management? ›

What is Project Management Triangle?
  • Scope: The deliverables and tasks that the team must finish to meet the project's objectives are referred to as the scope. ...
  • Cost: The entire sum of money necessary to finish a project is the project cost and is also known as the budget. ...
  • Time:

What is the golden rule of project management? ›

Rule 1: Thou shall gain consensus on the project outcome. Rule 2: Thou shall build the best team possible. Rule 3: Thou shall develop a comprehensive, viable plan and keep it up-to-date. Rule 4: Thou shall determine how much activity you really need to get all things done.

What is the golden triangle of project management? ›

The golden triangle is another name for a project management triangle. It is a project management model that shows that three constraints—time, scope and cost—all must be balanced in project management in order to deliver a quality final deliverable.

What are the five 5 stages of project management? ›

Five stages of project management
  • initiation.
  • planning.
  • execution.
  • monitoring and control.
  • closure.

What are the four 4 pillars of project management? ›

Organizations can take steps to avoid these problems and enhance the probability for project success by building or reinforcing the four pillars of effective IT program management – IT Portfolio Management, Governance, Risk Management and Enterprise Architecture.

What are the 4 types of project management? ›

A 2017 report published by the Harvard Business Review divides project manager personalities into four different types—executor, prophet, expert, and gambler [2]. Knowing how you or other project managers operate can be useful in discerning what kind of project management style is best for the situation.

What is the best key role in project management? ›

13 Key Project Manager Roles And Responsibilities
  • #1 Planning everything from execution to delivery.
  • #2 Directing the team to achieve a common goal.
  • #3 Delegating work effectively.
  • #4 Managing the resource of time.
  • #5 Managing the deployment deliverables.
  • #6 Monitoring progress and track roadblocks.

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